Requirements:

  • Bachelor degree in Secretary, Business Administration, Office Management, or a related field preferred.
  • Minimum of 7-10 years of experience as an executive secretary, administrative assistant, or in a similar role.
  • Exceptional ability to manage multiple tasks, prioritize effectively, and handle a high volume of work with precision.
  • Excellent written and verbal communication skills; proficiency in drafting reports, correspondence, and presentations.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Experience in managing executives’ calendars, scheduling meetings.

Responsibilities:

  • Manage complex calendars and schedules for executives, coordinating appointments, meetings, and travel arrangements.
  • Anticipate and address the needs of executives, providing proactive support and problem-solving. • Assist and organize executive presentations, reports, and other materials using Microsoft PowerPoint, Excel, and other relevant software.
  • Manage a high volume of incoming and outgoing communications, including emails, letters, phone calls, and correspondence.
  • Screen and prioritize communications, ensuring timely and appropriate responses.
  • Coordinate travel arrangements, including flights, accommodations, and transportation.
  • Assist with event planning and execution, including logistics, invitations, and on-site support.
  • Maintain and organize filing systems, ensuring confidentiality and easy accessibility of documents.
  • Assist with special projects as assigned, providing administrative support and coordinating tasks.
  • Handle sensitive and confidential information with the utmost discretion and professionalism.
  • Analyze and summarize documents & reports.
  • Take notes of meeting
  • Interact with relevant people for follow up actions

Interested candidates who meet the above qualifications can apply through our website www.essa.id or send to email your comprehensive resume/CV to recruitment.eii@essa.id at the latest 2 weeks from this advertisement. Only short-listed candidates will be notified for further recruitment process.

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